Cyber Safety — Review in 2: Device encryption

March 11, 2019  //  FOUND IN: Updates & Resources

The Information Assurance: Michigan Medicine Education & Awareness Program “Cyber Safety – Review in 2” for March is all about encryption and the importance of encrypting any device that accesses Michigan Medicine, including personally-owned devices.

Encryption is the process of encoding a message so that it can be read only by the sender and the intended recipient. Think of it as a lock that only you or trusted parties have a key for.

March’s Cyber Safety — Review in 2: Essentials of encryption — also for your personal devices

Encryption ensures that the data on a device is only accessible by those who have permission to access it. Encryption also prevents sensitive and confidential data from being disclosed to unauthorized individuals should a device be stolen, lost, etc. We all have a responsibility to protect university data by using encryption in accordance with UM-IT Standard DS-15.

What you need to know:

  • Institutionally owned devices: Devices provided and managed by Health Information Technology & Services (HITS), such as laptops, desktop workstations, and tablets, are already encrypted and secure.
  • Personally-owned devices: Personally-owned laptops, tablets or smartphones used for work purposes must be enrolled in Michigan Medicine’s mobile device management service called “Intelligent Hub” (formerly called “AirWatch”). Intelligent Hub provides the encryption and security protocols required to access internal resources via Michigan Medicine’s networks.
  • Removable media: Removable storage/media, including USB flash or “thumb” drives and external hard drives, must be encrypted to ensure the data is secure. Apricorn and Kingston brands are recommended USB drives. Michigan Medicine encourages use of approved online file transfer/sharing services (MiShare, U-M Box) when possible, instead of removable media. See these guidelines for more information.

Be sure to print the March Review in 2 poster to share with coworkers.

Take the MARCH QUIZ and be entered into the drawing to win a breakfast basket to be delivered to you at your place of work.

Q: Why is it important to use encryption?

      TIP:  Open the awareness poster for the answer!

A: Email your answer to IAMM-Ed-Awa@med.umich.edu with “March Quiz” in the subject line.

February winner!

Congratulations to Marge Schutze in adult psychiatric nursing, the winner of the February breakfast basket. Thank you to everyone who entered the drawing and for taking time to learn a little bit more about cyber safety.

To learn more about encryption, see the Safe Computing page.

For assistance in encrypting your personal devices, enrolling in Intelligent Hub, or obtaining an encrypted thumb drive, visit one of the HITS walk-in “Help Me Now” sites.

Watch for the encryption screensaver on Windows devices and digital signs throughout Michigan Medicine. The complete list of all of the “Cyber Safety Review in 2” posters may be found on this Safe Computing page.

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