With winter coming, review the UMHS severe weather plan

November 23, 2016  //  FOUND IN: Updates & Resources

With winter weather rapidly approaching, UMHS Emergency Management Operations reminds all staff that the health system has a Severe Weather Plan in place. The plan helps to ensure the safety of all patients, staff and visitors by preparing ahead of time.

Employees can make sure they are prepared for severe weather by:

  • Following weather reports and alerts
  • Paying attention to Internal Homepage items and Global emails about weather
  • Speaking with supervisors ahead of time about how they should prepare for severe weather
  • Planning extra time to get to work on snowy or icy days
  • Considering alternatives for child care in the case of school closures

Because of the health system’s mission to provide world-class patient care, all UMHS and Shared Services staff are considered critical employees and are expected to report to work during regularly scheduled shifts in the event the university experiences an emergency reduction in operations.

Every reasonable effort to report for work as scheduled should be made if operations are being maintained in the employee’s department. If reasonable attempts to do so fail, employees should notify their supervisors of their inability to report to work and of the conditions which prevent them from doing so.

However, if a staff member is unable to report for work, arrives late or leaves early due to severe weather, the time should be recorded as PTO/Vacation in accordance with the staff member’s respective time off plan. Time missed by temporary employees due to severe weather should be recorded as “no pay.”

Supervisors and department heads should read Global user emails, monitor the UMHS internal website and listen for overhead announcements from security regarding severe weather alerts and updates.

If a severe weather alert or warning is activated, supervisors and department heads should ensure staff and patient safety by taking the following steps:

  • Assign one person to monitor the internal website and be within hearing range of the overhead PA to await further instructions from security regarding severe weather.
  • Assess staffing needs for critical staff and set priorities.
  • Contact staff scheduled for subsequent shifts to determine whether they are capable of reporting to work.
  • Do not send staff home until their replacement has arrived.
  • Assess supply needs and set priorities.

Departments have the option of approving work-at-home options and deeming some staff as non-critical dependent upon the emergency at hand.

For more information, check out the following documents: